s Y's Men International

Our international organisation promotes and co-ordinates many programmes intended to provide service and assist in the solution of problems that are beyond the capability of an individual club. An additional purpose is to promote the international aspect of our organisation. To be really meaningful, these programmes should be adopted by each club. In reality, not all clubs can be actively involved in all the programmes. However, you will see that participation to some degree is not only possible but will be of real benefit to your club.

ALEXANDER SCHOLARSHIP FUND (ASF) :

This fund is named after our Founder, Judge Paul William Alexander and has as its purpose to help young people become YMCA staff members. In some cases, it also provides funding for further training of those who have already started a career in the YMCA. At the 1950 Mexico City Convention of Y’s Men’s International, it was proposed that the Founder President Paul William Alexander be honoured by having his portrait painted. But, Alexander was not in favour of spending a huge amount for this purpose and he suggested that the money be utilized for a noble cause. Consequently, instead of the portrait, a photograph was taken and the balance money was utilized for creating a trust for imparting training to YMCA Secretaries. This fund was originally known as PWAS Fund or Paul William Alexander Scholarship Fund. Some Regions collect a fixed amount per member along with Regional dues; other Regions collect the funds through voluntary contribution of members. Each Area is expected to administer its own AS Fund. 10% of the ASF money collected in each Area should be set aside and send to International for an International training Programme, selected in co-operation with the World Alliance of YMCAs. The balance 90% could be utilized by the Area for the training of YMCA personnel.

BROTHERHOOD FUND (BF) :

The Brotherhood Fund promotes world fellowship among the clubs, among members of clubs and with the YMCAs through out the world, through �nancial grants for International visitations by ‘Brotherhood Fund Delegates’. The Brotherhood Fund was started in 1931 and it was known as ‘Bishops Fund’ till 1968. Those days, the Churches had certain funds to enable their bishops to travel and that was how the name ‘Bishops Fund’ was given to this too. This fund is meant to meet fully or partly the travel costs of Y’s Men delegates traveling to other countries for attending international conventions or making Club visitations to promote world fellowship between the clubs and members. From 1968, this fund is known as Brotherhood Fund (BF). This very name is given to emphasize the importance of Brotherhood in Y’s dom. The BF means a lot for Y”s Men International in broadening the knowledge of Y’s Men’s work in other countries and increasing the understanding between people from different countries. Not only the BF delegates benefit in this way, but also the clubs, which receive the BF delegates as guests in their homes and at their club meetings. There are specific guidelines for a Y’s Man to qualify himself for selection as a BF delegate. He must be a potential leader, who has to act as an ambassador of Y”s dom, ‘capable of benefiting from his trip for the promotion of Y’sdom and also must be in a position to impart knowledge to the clubs and members whom he meets. The Brotherhood Fund is raised from contributions from Clubs and from the sale of cancelled Postage stamps and First Day Covers; and also from cash contributions. As regards stamps, Commemorative stamps are usually preferred because they will fetch better price in the market. Each stamp is to be very well cleaned and must be completely free from dust or gum. The most important thing is that the edges must be intact. Otherwise it will not fetch the price it deserves. Important information to all applicants for BF grants: Alf Reynolds Award If your club did not receive the ‘ALF Reynolds Award’ previous year (by contributing CHF 5 per member as per October report), you application will normally be not considered during the current year by the Brotherhood Fund Expenditure Committee. However, the BHF Expenditure Committee is authorized to wave this criteria if other factors are deemed to be of greater importance’. Such factors may be:

  1. The club is a new one.
  2. The club is in a country, where it is prohibited to send money and /or stamps out of the country. If your club has not met the BF point criteria, you should send a letter together with the application, stating the reasons.

B.F. Grant Limits A BF Grant is limited to:

  1. International travel cost based on Apex or other round trip Air fare.
  2. Premium of ordinary travel insurance. - NB: Ys Men International pays for the cost of the insurance, but it is the responsibility of the BF delegate to take out such insurance.
  3. Other necessary expenses approved in advance by BFECC (Brotherhood Fund Expenditure Committee Chairman) Planning of Travel Travel will be planned by the travel coordinator according to the BF delegate plan.

NB: The BF delegate shall make all necessary arrangements concerning visas before leaving the home country. Y’s Men International will provide official invitation letters as requested by the BF delegate. ABF delegate shall follow the itinerary as presented by the Travel 00-ordinators and must be willing to travel for at least three weeks (see Form BF2 Line SA), at the time as indicated in the BF Delegate Plan. Where to send the BF application form BF application forms are sent to RD every year. The BF Application Form is to be filled in by the applicant in triplicate, who shall: Send one copy to the Regional Director Send one copy to the Area President Send one copy directly to BFECC as indicated on the Form BF2 The applicant should submit the application to the Regional Director and he forwards the application with recommendation to reach the Area President positively before 15th November or any date fixed by BFEC from time to time. The BFEC takes its decision on the recommendation of the Area President. There are two types of Grants — Partial and Full. Partial Grants cover part of the expenses to attend the International Convention. Full Grant is given for Club visitation in other countries. As a general rule, Y’s Men having received a BF Grant is not eligible to receive a second Grant. However.after a period of three years someone who had received a Full Grant is eligible for Partial Grant and vice versa.

ENDOWMENT FUND (EF) :

The purposes of the Endowment F und, created in 1959, is to receive and hold endowment gifts, devices or bequests in the form of cash or other property for the exclusive benefit of Y’s Men International to provide financial aid and stability to its present and future purpose, objectives, programme and expansion. Administration of the Fund shall be by a Board of Trustees consisting of five members selected from the membership of Y’s Men’s Clubs, each serving altemating terms of five years. One new Trustee shall be appointed each year by the Intemationul President with the approval of the international Council. When a Club or individuals make a contribution to the EF, they have the opportunity for permanently getting recorded the Golden deeds of Y’s Men, YMCA executives, other social workers or relatives and friends of Y‘s dom, in whose name the contribution is made. This Golden Book is permanently displayed at the Y’s Men Headquarters in Geneva. Switzerland. Now, there are many ways of contributing to EF.

  1. Living Tribute Make a gift of CHF 120 or more to EF and give tribute in the name of a person you respect or love, to be inscribed in the Golden Book.
  2. Memorial Tribute - Make a gift of CHF 120 or more in memory of your beloved deceased relative, friend or any loving and respected person to be inscribed in the Golden Book.
  3. Paul William Alexander Fellow Donate CHF 120 or more in your name or in the name of anybody you like. In addition to the inscription in the Golden Book, a Certificate and PWAF lapel pin will be given from IHQ.
  4. Friend of Endowment With a contribution of CHF 50 or more you become a Friend of Endowment Fund. Your name will be listed in the Endowment Friend Page in the Golden Book.
  5. Member Honour Roll. With a contribution of CHF 1000 or more to the EF, you can become a Member Honour Roll. You can also sponsor any one you like for this prestigious honour by supporting the EF with a donation of CHF 1000 or more. In addition to an enlisting in the special page of the Golden Book, a Crystal Ice Berg Memento with the name written on it will be given to the Honour Roll Member, which could be proudly displayed in home, office or business place. A beautiful Golden Pin also will be given to be worn with pride.
  6. Honour Roll Couple A couple can be enlisted as Honour Roll Members, if that couple or any body in their name has made a contribution of CHF 1000 or more to this effect. In this case, the Crystal Ice Berg memento will mention the names of both husband and wife. Both of them will be presented with separate Golden Pins to wear.
  7. Honour Roll Club When a Club or congregation contributes CHF 1000 or more to the EF, the name of the Club or Congregation will be listed on the Honour Roll special page, in the Golden Book. A Crystal Ice Berg Memento inscribed with the name of the Club / congregation will be given to them ceremoniously.
  8. DPWAF A person may contribute CHF 120 to the endowment fund for a second time will be listed as Double Paul William Alexander Fellow in the Golden Book and a lapel pin will be given from IHQ. 109 South India Region Y’S MEN INTERNATIONAL Special Development Support The interest accrued from the EF every year is now utilized for giving “Special Development Support” to Areas designated for the purpose of expanding and improving Y’s Men International in the following fields
  • Membership expansion
  • Club expansion
  • Leadership Training
  • Any other project approved by Y’s Men International.

For the last few years, India Area had received assistance from this fund for starting new clubs in hitherto unexplored areas, especially in North India.

INTERNATIONAL BROTHER CLUBS (IBC) :

In this programme individual clubs establish a close relationship with one or more other clubs in other Regions, usually but not always, in a different country. The first contact may be an Area Convention or International convention or through personal visit of one Y’s man to another Region or Country. The contacts can always be arranged through IBC team, DSD/RSD/ASD/ISD for International Brother Clubs. When it is established only between two clubs with two way communication, it can be called a two way Brother club programme This can be extended to another club in another Region/Country, with three way communication between the three clubs. Then it becomes a Brother club triangle. Contacts between clubs may consist of exchange of letters, Bulletins, slides or audio/video cassette tapes telling about the activities of each club. There may also be an exchange of handicrafts which can be sold at a club programme featuring the Brother club country, with income going to the (Brotherhood Fund. Clubs in industrialized countries may undertake/ support a project together with the Brother Club in a less privileged country. Visits by club members may be arranged. Further details are available in International Brother Clubs manual leased by International.

TIME OF FAST (TOF) :

Time of Fast is an important project conceived by the Y’s men movement in 1972 and continued each year since then. This project, which started in a very small way at the International Convention of 1972, is in keeping with the aims and objectives of our movement. Every year new projects are ldopted and goals are fixed for the Time of Fast. Each year the money raised for the projects is utilised on a World Service Programme of the World Alliance of YMCAs. These programme are meant to educate people in underdeveloped regions, to establish YMCAs in developing countries, to train local leadership, and to help refugees. Every club is encouraged to raise funds for Time of Fast; each member is expected to forgo one meal and contribute the amount to the fund. A specific meeting, usually during the month of February, is set as the Time of Fast meeting. Many local clubs forego their dinner or tea during their club meeting in the Time of Fast month in order to raise money for the Fund. The objects of the Time of Fast project are twofold:

  • By practicing the token self-denial, we undergo an experience of suffering a little hunger, symbolic of the hunger suffered daily by millions of undernourished people.
  • By contributing to the fund the cost of the meal missed, we support the project financially. In many parts of the world Y’s Menettes and Y’ slings also take part in this project and contribute the funds they have raised. For promotion of TOF programme, ICM’97 approved ‘TOF Club Awards’ to be handled by Area and Region. Clubs, with an average contribution per member, equaling the cost of one, two or four meals in that country (as of now, cost of one meal in India Area is considered as CHF 0.60, for this calculation) are eligible for ‘Bronze‘, ‘Silver’ and ‘Gold’ Awards respectively. Up to 5% of the TOF money collected can be spent for this. Time of Fast projects are promoted by an International Service Director appointed by the International President. The International Council in 1985 decided that the Time of Fast emphasis for the following year should be on “Underprivileged children” and this continued to be the focus of Time of Fast up to 1991.

The theme adopted for TOF projects from 1991 to l999 was “Community Development and Family Involvement”. Out of US$ 1,520,697 spent on TOF projects’ through out the world during this period, money spent on 15 projects in India came to USS 1,31,585. From 1999, the ICM decided to give emphasis on schemes prepared with the objective of “Building People’s Futures”. ICM 04 decided that Y’s Men International should always have a ‘Unified Global Project’ under TOF programme. (The International President has an Emergency Fund of CHF 4000 (increased to CHF 5000 from 2001) and it is also utilised every year for giving emergency relief to people adversely affected by fire, drought etc.) India has received substantial support from TOF Fund for various projects. In fact, it is much more than what we raised here towards TOF Fund.

SHORT TERM EXCHANGE PROGRAMME (STEP) :

STEP is an exchange programme for youth whereby they spend 3 - 11 weeks with a Y’s Men’s family in another country or region of a country. It developed out of a desire for a programme that offered the opportunity for International experience to those who are unable or do not wish to participate in the longer exchange offered by Youth Educational Exchange Programme (YEEP) In contrast to YEEP, STEP does not involve attending school in another country. Rather, the focus is on participation in activities of interest 10 both the student and the host family, club and community. Examples include: club fund raising activities, involvement in YMCA camps or Time Of Fast (TOF) projects. STEP shares many of the objectives as YEEP such as to promote better world understanding among people of different cultures and to provide an international experience to future leaders of Y’sdom. Some of the many benefits of STEP are: Experiencing different cultures, customs and languages Experiencing the joys of world brotherhood and peaceful association among nations.

Learning about the activities of Y’sdom world wide Growing in self-confidence, responsibility and maturity. Bringing an international flavour to the host club community. Learning about one’s own country from a different location (if participating in an exchange within the country). The programme is open to students aged 15-25 years old. Those who apply for this programme should be mature enough to be ambassador for Y’sdom and live away from home for a period of 3-11 weeks. STEP is a programme with endless possibilities. It is important that clubs promote it so that students are made aware of this fantastic opportunity for international experience and growth. The programme benefits not just the student, but also the host family and community and our entire movement because it helps fulfil one of the ultimate purposes of the Y’s Men/YMCA world fellowship. By providing this opportunity to youth, we can ensure that future generations will be involved in and excited about Y’s dom. This programme will succeed in its aims providing all participants open their minds to new and innovative ideas. It is necessary that the club, host family and student cooperate together to ensure that everyone benefits from the experience. The host family, the loving home environment as well as club members give the applicant as many opportunities as possible to learn about Y’sdom in action. STEP For All STEP For All is a short -term exchange program that is open to members of all ages of Y’sdom. It offers the opportunity to individual members to participate in a volunteering holiday connected to a Time of Fast Global Project Fund project. He purpose of a STEP For All visit is to participate in a specific active project of the Time of Fast-Global Project Fund, providing support and encouragement to those involved and sharing about the experience upon returning home. The participant is thus effectively an ambassador for the specific project they have visited as well as for the TOF-GPF and STEP For all programs. Most visit will be two to three (2-3) weeks in duration. Unlike a Brotherhood Fund delegate, the STEP For All participant will bear the full costs of travel, accommodation and meals. There is no requirement for the local Y’s Men’s /Y Service Club to host, transport , feed or care cater to the STEP For All participant in any manner.

There is the possibility of a partial travel grant through unclaimed Brotherhood Fund grant monies. Should funds be available, a maximum grant would be half of the airfare from the applicant’s home to the location of the TOF-GPF project.

YOUTH EDUCATIONAL EXCHANGE PROGRAMME (YEEP) :

It is the realization of a dream by two Y’s Men. George Gustafson, U. S.A. and IngemarWashitrom, Sweden, back in 1966 when they met at Y International Convention in Hawaii, to organize exchange of youth between Y’s Men families from different countries. Such exchanges started through their effort between Scandinavia and North America in 1972/74. In I974/75 the International President Harry G. Cummings, decided to launch this as an International Programme as it was felt: YEEP opens us exciting opportunities for:

People-to-people understanding. Excellent educational benefits Establishing international friendship Learning about a new culture Doing the things you may have only dreamt about Sharing your home and family experience. This is a programme where youth aged 16 to 18 years are given the opportunity to study for one year in a foreign country. The student is hosted by a Y’s man family and lives as a member of that family during the year. This is an exchange programme which is open to host families who will house a student from another country and to families who want to send their youth away for an unforgettable experience. YES To give Clubs and individuals the opportunity to contribute to extension of Y’s Men International for immediate use. Funds available from YES are to be used solely for extension as defined hereafter. Extension in existing clubs to increase member numbers.

Y Extension through new clubs in countries and other geographical areas where Y’s Men already are existing. Extension through new clubs in geographical territories with no Y’s Men’s Clubs. (For details visit www.ysmen.org-programmes).

EXTENSION AND MEMBERSHIP CONSERVATION (EMC) :

Extension An organisation never stands still — it either grows or it declines. Growth is what we need. This is why our movement gives continuous emphasis on chartering of new Clubs. We have a procedure for chartering of new Clubs. A step by step approach is what we need. Its basic philosophy is that creation of a Y’s Men’s Club should be firmly based on the needs of the community. Apart from your own contacts, local YMCAs can also help you in identifying locations, where the community needs the services of a Y’s Men’s Club. After properly identifying a group of like minded people interested in forming a Club, call them together and explain to them the Purpose and Objectives of our movement. If they are earnestly interested, after listening to Purposes and Objectives, arrange an official orientation meeting lead by senior Y’s Men, who will be able to explain everything about Y’sdom including its origin, motto, organizational details, projects, (opportunities to serve, financial obligations etc. Never give any false promises. Sponsoring Club can invite them for their club meetings to Understand how a Club is functioning. If the group is interested and if the sponsoring Club finds the group to be like minded, go ahead with the formalities for chartering the new Club. Your RD/LRD/DG etc should be fully involved and you should get RD’s permission to start the new Club. Minimum membership for a new Club is l5. But try to have at J, at 20 members when a club is chartered. Apart from regular dues. The Club has to pay Charter fee of Sw. Fr 200 per Club (Rs 13400/- in 2015—16, which will fluctuate based on exchange rate fixed by IC at the beginning of every year) to the International. Each Region collect an initiation fee per member to the Region as decided by the Regional Council. The new members are given Lapel pins with Y’s Men emblem. A new member kit, which will include a short history of our movement, Sticker etc. are also to be given depending on its availability with the sponsoring club. Membership Conservation and Increase Apart from extension by chartering new Clubs, it is the responsibility of every Club to retain the membership. inspiring members to continue in the Club and also to increase the existing membership in the Club. This is possible only when members feel that they are valuable assets to the movement. Arranging Club meetings in the best way and doing valuable service to the community is bound to raise and maintain the interest existing members and to attract new members to the Club. In this regard Club leadership should develop and maintain art of motivating young members to the Club.